Top 5 Mistakes To Avoid When Planning An Event
Suppose you are made in charge for table and wedding chair rentals and your best friend is heavily relying on you to make the right calls. You basically have no margin for error.
All you need to know about planning a great event
Sometimes, however, there is a chance that the nerves of the event start getting to you. In such times, the worst thing you can do is panic, and the best thing you can do is allow an article like this to guide you out of any potential mistakes you can make. These mistakes include, but are not limited to, the following.
Not Estimating the Audience
If somebody hires you for your expertise in event management, you need to know how to cater to the masses. Getting the best wedding tent rental packages will mean nothing if you are not able to comfortably accommodate the number of people coming for the event.
Make sure that you have a rough estimate of the number of people coming so that you can make arrangements accordingly. You can do that by keeping a checklist for the event, and closing it up after that fills up. Alternatively, you can make better arrangements by keeping the event an open one, make a latest date to RSVP by, and inform your locations managers of the possibility of needing extra space and separating out a budget for that. Make these estimations well before the event date.
Not Keeping in Touch with Vendors
In today’s world, you cannot expect everyone to make your job their first priorities. That includes the vendors because you are paying them, but the good ones might be getting a lot of business from other places as well. These vendors are what will make your event a grand success in terms of quality of food, activities, seating arrangements etc.
Not having decent wedding tent rental packages is one thing, but not giving them enough time to finalize on a deal even though they are available is horrific. From the day you contact them for organizing your event, start making calls/messages regularly so that your task remains at the top of the priority list.
Avoiding a Plan B
Working backstage has a lot of disadvantages in terms of the negative toll it can take on you. What if the table and chair rentals for the wedding you had been in touch with decided to bail out at the last moment, or the meal supplier says that the order cannot be fulfilled. You can create a ruckus and give them bad reviews, but that’s about all.
Fretting over expectations which were not met will get you nowhere, so you need to have a formalized plan B set up. Whether it is the location that has to change, a greater number of people arriving, the food running short, or the accommodation running out for your guests, you need to take ownership. Keep out a separate emergency budget, sit down and estimate such emergencies, and make sure they are a priority in your event planning.
Leaving Everything for the Last Day
Suppose that you are calling up the table and chair rentals for wedding and an orchestra for the great day that is coming up ahead, and now you have one day left till the event happens. When you arrive at the spot you realize that one of the vendors is missing or will get late, and that has the potential of entirely ruining your schedule.
If not at least a day before, try to give your event planning and the time at least a 10-hour margin so that any emergency can be dealt with. You explaining your hard work, in the end, will not forgive any mishaps on your end.
Wedding rental services
Even if the first time you arrange an event on a grand scale is the first time you do it, there is no guarantee that you will not be needing vendor services later on. Therefore, try to give time to your vendors afterward, follow up with them in terms of their services, and try establishing a good relation.
It all comes down to being a compassionate human being, and this is one of the best ways to go about it. Sometimes these niceties can go well beyond just wedding tent rental packages.